Book Groups Dashboard

I’ve been discussing with my colleague how automation can improve her productivity. While I went through what we’d need to do to make something happen, I paused and realized that what they needed was a dashboard to manage everything they need to track. Since I had some time set aside for them already, I kicked the planned project down the road to give them extra time to work on it. Then I settled into hacking together a quick book groups dashboard.

Courtesy of Darien Library

The Process
I began by looking up free dashboard templates. After examining a few dozen, I decided that DashGum was the one for my needs (view demo). The main files I edited were the index.html, panels.html, and style.css. My colleagues told me what websites they accessed the most often. For their needs, these are book review websites. I use Sublime as my text editor. The main color scheme of bright green and blue are based upon the colors they like to represent themselves with.

The Layout
My first consideration is that I wanted to personalize this dashboard for each member of the team. So I added their photo, name, and their work area title. The top row in the example are the things this coworker needs to access the most. They are simple links. Each link opens in a new tab so they can keep their dashboard up in one tab (better for their use if not my recommendation). Below that are the book review sites they use the most. This design is not ideal because it’s eating up a lot of space, but it works for now. On the right is for my benefit: a way to keep them on target with submitting publicity items to me. In the sidebar are some less often used links which may be useful for their day to day work. The icons are just what Font Awesome icons the theme comes packaged with. I quickly selected those particular icons.

Personalization
The two dashboards I made are almost identical. However, one colleague is comfortable with using MailChimp while the other is not. So I removed links which open up MailChimp.

Weaknesses
Since this was a quick, hacked together project, it is not perfect. At the moment, the two pages are living on our shared network drive. This allows me to update the pages from afar, but I’m managing two separated index.html files since they’re custom to the needs of each person.

My colleagues also share a Google account between them which they are both logged into in Chrome. So on one person’s computer, I could set the home button to her dashboard. With one account, I could not set the home button to the other to her own dashboard. So I gritted my teeth and made it as a bookmark. She’s happy enough with it right now. Perhaps Chrome profiles could alleviate this issue?

Reception

I just used my new dashboard to look up a book I hadn’t heard about-it is fabulous!!! Thank you so much. So easy getting in and out of! So far I am fully enjoying all of its charms!

What’s Next
The layout is not responsive. I work on large monitors, but when I tested on a smaller monitor, the text in the review sites word-wrapped in an ugly way.

They do all their work in an Outlook calendar. It’d be great to provide a link to opening Outlook to that specific place in the software since they have to make several clicks to view it. My current understanding is that I can’t link to their calendar. I tested the waters to see if I could migrate them out of it, but one of them has a strong preference for the software.

It is too bad that Asana does not offer a way to embed task lists elsewhere (by design). Then instead of my manually updated Publicity Deadlines, I could just include my work list there so they could see where I am in working through this month’s book group work.

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